How to Use Webmail Settings

The Settings area in Webmail is where you control how your mailbox looks and behaves. From here you can change your password, set an out-of-office reply, build a signature, create mail filters, manage spam, sync folders across devices, and connect other email accounts. This guide walks through the most common tasks and provides a reference map of every available option.

About Webmail Settings

Settings is organized into sections for general preferences (such as display and language), mail configuration (such as autoresponders, signatures, allow and block lists, and forwarding), and spam handling. You open each section from the list inside the Settings tab.

Step 1: Change your password

Update your account password from the Password section.

1. In the Settings window, click Password.
2. Type your current password in the Current password field.
3. Type your new password in the New password field.
4. Re-type your new password in the New password (again) field.
5. Click Save.

Step 2: Set a vacation or out-of-office reply

A vacation or out-of-office alert is created with an autoresponder message that is sent automatically in reply to incoming email.

1. In the Settings tab, click Autoresponder.
2. In the Autoresponse text field, type the message you want sent in reply to incoming email.
3. Select the Enabled checkbox.
4. In the Interval field, enter the number of days before the same recipient receives the auto-reply again. If left blank, the interval defaults to one day.
5. Click the End date field and select when you want the autoresponse to stop.
6. Click Save.

To turn off the autoresponder, return to Autoresponder, clear the Enabled checkbox, and click Save.

Step 3: Enable or disable an email signature

A signature is added to the end of your outgoing messages and is managed under Identities.

1. In the Settings tab, click Identities.
2. Select your email account, or click Create.
3. In the Signature field, enter the text you want to appear at the end of outgoing messages.
4. Click Save.

To remove a signature, open Identities, select your account, delete the text in the Signature field, and click Save.

Step 4: Work with mail filters

A filter is a set of conditions you define to handle incoming email automatically. Filters can sort messages into folders, delete unwanted mail, or forward messages to other accounts. An action runs whenever the rules you set are found to be true.

Webmail can evaluate the Subject, From, To, and size fields, plus a wildcard you define. Each field can be tested against conditions such as contains, does not contain, is equal to, is not equal to, exists, does not exist, matches expression, and does not match expression.

To add a filter:

1. In the Settings list, click Filters.
2. Click Create from the toolbar.
3. In the Filter name field, enter a name.
4. Under Scope, choose when the filter acts: matching all rules, matching any rule, or all messages.
5. Specify the rules by selecting the message area to evaluate, choosing a condition, and entering a value.
6. Use the plus sign (+) to add rules, the gear to set modifiers, or the trash icon to remove a rule.
7. In the Actions section, choose how matching messages are handled, such as move, redirect, discard with message, delete, keep in inbox, or stop evaluating rules.
8. Click Save.

To remove a filter, open Filters, select the filter, click the Actions icon, and choose Delete. To disable a filter without deleting it, select it, click the Actions gear icon, and choose Enable/disable filter set. A disabled filter appears greyed out and can be re-enabled later.

Step 5: Sync folders across your devices

If a folder change on Webmail does not appear on your other devices, enabling IMAP subscriptions keeps your folders in sync everywhere.

1. In the Settings tab, select Preferences.
2. Click Server settings.
3. Turn on the toggle for Use IMAP subscriptions.
4. Select Submit.

Step 6: Add or remove another email account

You can display mail from another account inside your Webmail inbox.

1. In the Settings tab, select Other accounts.
2. Click Add.
3. Enter the email, username, password, server address, and server port, and indicate whether SSL should be used, based on the information from your email provider.
4. Select Leave a copy of the message on the server if you want read messages to remain on the other server.
5. From the Default folder drop-down, choose where retrieved messages are saved.
6. Select Test connection on save to verify the connection when you save.
7. Select Import old messages to import existing mail; otherwise only new, unread messages are imported.
8. Click Submit.

Step 7: Set an allowed or blocked senders list

Allowed and blocked senders lists let you decide which senders bypass your spam filter and which are blocked from your inbox. You can add up to 1,000 entries to each list.

1. In the Settings tab, click Spam settings.
2. Add or remove each email address on a separate line in the Allowed senders or Blocked senders field.
3. Select Save when you are done.

Step 8: Adjust display preferences

Several display options let you tailor the mailbox to your needs. Each is found under the Preferences section of the Settings tab.

1. To change the font size, select User Interface, then choose a size from the Base font size drop-down (from 10 px up to 20 px; the default is 14 px) and click Save.
2. To select multiple emails with checkboxes, select Mailbox View, toggle List checkboxes shown by default, and click Save.
3. To emphasize the subject or sender, select Mailbox View, then set List field emphasis to either Subject or From/To.

Settings options and locations

Use the following references to find where each setting lives.

Next steps

• Set up additional account security, including two-factor authentication and app-specific passwords.
• Sync your calendars and contacts with CalDAV and CardDAV.
• Store and share files with Webmail Files.

Questions? Contact OpenSRS Support.